Contract Workers

**IMPORTANT INFORMATIONPlease have contract workers schedule an appointment to get their badge by calling 271-6035 to schedule an appointment. Scheduling an appointment will ensure that we have all of the necessary documents so that your workers will not have to leave and come back to the HR office at another time. 

  • All contract worker requirements must be emailed to your OUMC contact. You may also fax your requirements to 271-1182. If you do not know who your contact should be, please send materials to OUMC.ContractWorkers@hcahealthcare.com
  • Level I workers are those that are working within the hospital and providing services not directly related to patient care, i.e. servicing equipment not used in patient care, making deliveries of supplies, etc.
  • Level II workers are defined as individuals who are working within the hospital that are providing treatment or services that are directly related to patient care, i.e. workers that service equipment used in patient care, etc. 

All contract companies must complete and return the following: EXAMPLE - Completed Company Forms

  1. Compliance Roster and Attestation Statement Level I or Level II (Completed when workers are hired and/or termed. To be sent quarterly and upon request.) 



  2. “Company Attestations”-Attestation for Other Contract Workers and Contract Worker Licensure/Certification Attestation Statement (Complete once per year)  

  3. Attestation of Satisfactory Background Investigation Report (Complete for each worker) 

  4. Flu Acknowledgement and Confirmation Attestation - This document should be completed from November 1, 2016 to March 31, 2017. Please read this letter from our Chief Human Resources Officer and Senior Vice President and complete and send theFlu Acknowledgement and Confirmation Attestation.

  5. Influenza Tracking from November 1st to March 31st : OU Medical System requires 100% participation in our flu tracking program by November 3rd  in order for contract workers to remain or come on campus. Participation in the flu tracking program can be done one of two ways:

    1. Contract Worker is vaccinated and the flu spreadsheet is sent by the contract company to HR contact.  Flu directions and Spreadsheet
    2. Contract worker declines the influenza vaccination and completes the declination form. The declination form should be retained in the student’s record. If the flu vaccination is declined, the student/instructor must wear a mask in patient care, procedural, and admitting/registration areas from November 1st to March 31st.

Companies must provide the following:

  1. Certificates of Insurance: Professional Liability $1M/$3M AND Workers’ Compensation

  2. Competency Checklist

  3. Blank JD and Evaluation (Template provided) 


Workers complete the following:

Review Materials:

  1. Annual Training and Policy Review Presentation: Level I and Level II AND Patient Bill of Rights

  2. IS Brochure

  3. HIPAA/HITECH Training - Level I, Level II, or Clinical- Non-Patient Care Areas AND Infant Security Training 

Complete and Return: EXAMPLE - Completed Contract Worker Forms

  1. Annual Training and Policy Review Exam: Level I and Level II 

  2. HIPAA Security Competency Checklist 

  3. Contract Worker Attestations and Agreements - HIPAA/HITECH, Infant Security, and Contract Worker Policy Compliance

  4. Confidentiality and Security Agreement

  5. We Will Excel

  6. Code of Conduct Training- If contract worker will be working greater than 160 hours, he/she must complete the Code of Conduct Training:

    2016 Schedule for New Hires - The Code of Conduct Training must be completed before the worker receives a badge and begins work. New hires are required to complete one hour of orientation training AND one hour of Code of Conduct Refresher Training.

    Code of Conduct Refresher Training - workers must complete the annual Code of Conduct Refresher Training and send the certificate to the HR office. Any changes in this schedule for the Code of Conduct Refresher Training will be sent to the company contact.  

If you have new employees that will become contract workers at OUMC, please email OUMC.ContractWorkers@hcahealthcare.com for a letter that will assist you with the new employee process and required documentation.

If you have any questions, then please refer to our Frequently Asked Questions (FAQs) information before calling the OUMC HR Office.

FAQs